BLISWORTH, England, June 18, 2012 /PRNewswire/ --
-Bates Weston saves on stationary and printing costs with Invu's Document Management system and transforms client relationships -
Leading accountancy practice, Bates Weston, has deployed Invu's Document Management for Accountants, making up to £28,000 worth of savings in print and stationery costs through improved information management and freeing up 10% of office space previously dedicated to document storage.
Bates Weston is one of Derby's leading firms of business advisors and chartered accountants. The firm provides services to a wide range of clients from corporate groups and owner managed businesses, to the charities and education sectors as well as private individuals. Services span all aspects of businesses including accountancy and audit services, tax planning, corporate finance, insolvency and corporate recovery services amongst others. It has around 1,400 clients and generates an average of 20,000 documents each month across all departments.
Previously relying on largely manual processes, Bates Weston decided its existing information management and investment in digital information recording and document storage would not support the business' vision and opted to implement Invu's Document Management for Accountants to bring real time access to the complete history of client information while supporting the practice's strategic evolution from traditional accounts provider, offering an annual service, to a customer focused business advisor.
Invu is now used on a daily basis by the firm's ten partners and 65 staff across all departments. One of the key information management benefits is the speed with which client queries can now be answered. Staff also have access to Invu during client meetings to deal with queries. The implementation of Invu's Document Management System for Accountants has resulted in freeing up the entire space previously dedicated to document storage, which the practice estimates was around 10% of its 7,000 sq ft office- as well as an entire loft space.
Marc Pegg, IT Manager at Bates Weston, comments, "The accountancy business is no longer about the cheapest way of creating a set of accounts; it is about value added services. Invu provides the central spine of information that is enabling Bates Weston to deliver these services to clients. The investment in Invu provides information on screen in seconds which means we can answer any client questions immediately. This process transforms the client relationship."
Bates Weston has attained a clear return on investment. In the year prior to implementing Invu, the practice spent £45,000 on stationery and printing costs alone. By the end of 2010, the print and stationery bill had been reduced by around £17,000 per year.
Pegg concludes, "The investment in Invu has undoubtedly provided Bates Weston with a competitive advantage. Not only have costs been significantly cut, but delivering real time access to the complete history of client information is now underpinning new levels of efficiency and personal contact that is transforming the role Bates Weston can play in supporting clients."
Invu develops software that incorporates document management, content management, workflow, automation and collaboration specialising in solutions for the mid-market and smaller businesses.
Also known as the paperless office, Invu typically gives a return on investment in under six months, allowing companies to see efficiency savings in terms of both money and time.
Over 4,500 organisations use Invu. From professional services (such as accountants, IFAs and insurers) to education; from housing associations to manufacturing and engineering; from transport & logistics to construction and charities.
Invu's Open Search integration allows SharePoint users to utilise fully the benefits of WSS/SharePoint Foundation or MOSS/SharePoint Server whilst retaining the functions of specialist document and content management.
Invu's solutions enable automated scan, capture and management, processing and output transformation.
Invu also integrates with all major accounting systems including IRIS and Sage, as well as ERP and CRM systems.
To find out how Invu can benefit businesses, please contact +44(0)1604-859893 or email email@example.com
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